​HARBOR HILLS PROPERTY OWNERS ASSOCIATION
 

Board of directors meeting June 21, 2017 minutes.

The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.
Opening:
Meeting was called to order by President Ed Chesney at 6:30 PM
Roll Call:
Members Present were: Joyce O'Brien, Ed Chesney, Lloyd Banks, Judy Cole, Chuck Holloway, Bill Hess, and Russ Argus Absent: Jake Stowers, Rodney Finke.

Approval of Meeting Minutes

Meeting Minutes on 5/17/17 were previously distributed to all board members with no additional revisions received. It was moved by Judy Cole and duly seconded to approve the minutes, unanimously carried.

Treasures Report

Joyce O’Brien, Treasurer reported as 5/31/17 the checking account balance was $28,538.22. There are currently 11 member dues accounts unpaid & one account making payments. Two insurance premiums were paid during May, 

By-Law & Deed Restriction Matters

With Jake Stowers absent there was no report on the recording of the By-Law or Deed Restrictions amendments.

Deed Restriction  Infractions

Ed Chesney reviewed the Infraction Report as of June 21. He advised that several properties had been referred to Pinellas County Code Enforcement:  Harbor Hills Dr. [overgrown landscaping];  High Bluff Dr. [un-mowed lawn, reported to be in foreclosure];  Shady Bluff Dr. [lawn, general disrepair, retaining wall about to collapse]. Numerous boats & boat trailer infractions were discussed:  Harbor Hills Dr.:  McKay Creek Dr.;  Brookside. The complaint about fencing limiting access to a pool @  McKay Creek Dr., which had previously been reported to the county, had been corrected.

Beautification Award

Judy Cole reported the Lanier’s property @ 3753 High Bluff Drive had been recommended to receive the Beautification Award for the quarter. It was moved by Lloyd Banks and duly seconded to approve the award to the Lanier’s. Motion Carried

Other Old Business

Bill Hess reported he had received an estimate for putting 6 new “No Solicitation” signs on the entrance monuments that would match the Deed Restricted signs be mounted below them. The total cost would be $483.00. It was move by Chuck Holloway and duly seconded approve the expenditure & install the signs. Motion Carried.

The update on the Penny for Pinellas projects list for funds for an engineering study on the dredging of the McKay Creek was deferred until Jake Stowers return at the next meeting. 

New Business

Lloyd Banks reported that Lois Brockhoff, who has been a Block Captain for over 35 years, will be retiring due to health issues. Rodney Finke had requested the Association acknowledge her devoted service and give her a gift of appreciation. It was moved by Lloyd Banks & duly seconded the Association give her a gift certificate of $100 as a token of its appreciation for her many years of service. Motion carried. Marilyn Banks has agreed to assist by taking over her duties for the remainder of this year’s term.

Summer Recess

Based on discussions at the May board meeting it was moved by Judy Cole and duly seconded to skip the August, 2017 board meeting. Motion Carried.

Member Comments

There were no member comments addressed during the meeting.

Next Meeting

The next Board of Directors meeting is scheduled for July 19, 2017.

Adjourn

By motion made by Judy Cole & duly seconded the meeting was adjourned @ 7:14 PM







Board of directors meeting  May 17, 2017 minutes.
 
The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd. Belleair Bluffs, Florida, 33770.

Opening:
Meeting was called to order by President Ed Chesney at 6:30 PM
Roll Call:

Members Present were: Joyce O'Brien, Jake Stowers, Ed Chesney, Lloyd Banks, Judy Cole, Rodney Finke. Chuck Holloway, Bill Hess, Russ Argus

Approval of Meeting Minutes

Meeting Minutes on 4/17/17 were previously distributed to all board members with no additional revisions received. It was moved by Rodney Finke and duly seconded to approve the minutes. Unanimously carried .

Treasures Report

Joyce O’Brien, Treasurer reported as 4/30/17 the checking account  balance was $34,166.60 .There are currently 17 Home owner dues accounts unpaid & one account making payments. The restricted CD for beautification was now $10,000 and were 3 unrestricted CDs totaling $35,000. 

By-Law & Deed Restriction Amendments

Jake Stowers reported he had reviewed the recording of the annual meeting of the quorum approved by the membership, it was set at 40 parcels with a 2/3 majority required for approval of any By-Law or Deed Restrictions amendments.

After general discussion regarding this being a high bar to achieve for the annual meeting, further action would be deferred until the next years meeting. It was moved by Rodney Finke & duly seconded that the attorney proceed with recording of the revised documents with the quorum set at 40 parcels. Motion Carried.

Ed Chesney asked Jake Stowers to follow up with our attorney to complete the official final documentation in the public records.

Deed Restriction Infractions

Ed Chesney reviewed the Infraction Report as of May 17. No new items had been added. Two matters had been referred to our attorney for letters.  Ed also reported he had spoken to the new owners of the property  on Harbor Hills Dr. who said they live in the UK and only would be here about 6-months a year but would be having someone to maintain the property in their absence. Two homeowners who had received courtesy letters had advised they had just moved into the sub-division.

In view of the present drought conditions & anticipated further water restrictions yards would probably look worse but tolerance would be necessary and the HOA would not be predatory with reporting brown lawns. 

Beautification Award
Judy Cole stated she had nothing new to report.

Other Old Business

Rodney Finke reported the Liability Insurance premium had been paid.
He also stated he was continuing to investigate infer-red motion activated self recording cameras for each of the entrances as suggested by a member at the last meeting.
Bill Hess will be following up on the suggestion of No Solicitation signs for the entrances and report back at the next meeting.
Chuck Holloway reported the new directories had been received and were in the process of being delivered to the membership.

New Business

Russ Argus inquired about getting McKay Creek dredged by the county. Following discussion by members with knowledge of the previous history on the process; it was suggested that the association send a letter requesting that the New Penny for Pinellas projects list include funds for an engineering study for dredging of the McKay Creek. Ed Chesney stated he would follow up the matter and send a request for dredging on behalf of Harbor Hills.

Member Comments
A member advised that according to the surveyors that the county was planning to repair or replace the forced sewer main on Avocado. Jake Stowers said he would look into the matter to find out what was actually being planned & when.

Next Meeting
The next Board of Directors meeting is scheduled for June 21, 2017.

Adjourn Meeting 

motion made by Jake Stowers & duly seconded was adjourned @ 7:20 PM


Board of directors meeting  April 19, 2017 minutes.

The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.
Opening:

Meeting was called to order by President Ed Chesney at 6:30 PM

Roll Call:

Members Present were: Joyce O'Brien, Jake Stowers, Ed Chesney, Lloyd Banks, Judy Cole, Rodney Finke.
Absent: Chuck Holloway, Bill Hess, Russ Argus

Approval of Meeting
Minutes

Meeting Minutes on 3/15/17 & 3/31/17 were previously distributed to all board members with no additional revisions received. It was moved by Jake Stowers and duly seconded to approve the minutes of both meeting and unanimously
approved. An omission of the word “insurance” to the 2/15/17 minutes was noted and it was moved by Rodney Finke & duly seconded to amend the minutes to make the correction. Motion Carried.

Special Presentation

Deputy Sheriff Jessica Hughey, who heads up the Pinellas County Sheriffs Office [PCSO]  Crime Watch & Community Awareness Unit, made a presentation on the program, its goals & objectives plus the do’s & don’ts. The meeting was attended by 21 members of the association. The program identified how to report any suspicious activities either by calling 911 or the non-emergency direct line @ 727/582-6200. She indicated there are always several PCSO units in the area & they will immediately respond. Q & A’s addressed included preventative suggestions: such as don't delay reporting incidents & helpful information needed to capture perpetrators. It was noted there are Neighborhood Watch signs posted at all three entrances. A Home Security Assessment is available by the PCSO at no charge. It was suggested the PCSO Crime Viewer website be added to the HHPOA’s website.

Treasures Report

Joyce O’Brien, Treasurer distributed a financial report as 3/31/17 showing  checking account  balance of $51,552.04 .There are currently 18 member dues accounts unpaid. The restricted CD was increased to $10,000 as recommended at the February 15 Board Meeting. It was moved by Jake Stowers & duly seconded that the association purchase another CD for $15,000 to reduce the checking account balance. Motion Carried

By-Law & Deed Restriction Amendments

Ed Chesney reported he had a 48 minute phone meeting with the associations attorney and there are some still unresolved questions about the quorum issue.  Jake Stowers requested that he review the recording of the annual meeting & then he, Rodney & Ed would visit the attorney to resolve the concerns.

Deed Restriction Infractions

Ed Chesney reviewed the Infraction report as of 3/11/17. Seems that some of the items previously reported as having been resolve have re-occured and are being addressed. Three new matters were added: Harbor Hills Drive - high grass; Harbor Circle West - Noise; & Brookside - camper trailer parked out front. The questions regarding a porte-cochere being considered a carport has been referred to the attorney for clarification.  

Beautification Award

Rodney Finke reported the Beautification Award Sign has been erected in the proper winner’s yard.

Other Old Business

Rodney Finke reported the new bid for Liability Insurance coverage was $2,822.99, which was substantially less than the previous renewal proposal. It was moved by Joyce O’Brien & duly seconded to purchase the new coverage & change the Agent of Record on the other policies to the Mitchel Agency. Motion Carried.

New Business

The Board discussed the suggestion of adding No Solicitation signs. PCSO Deputy Hughey advised  that all Solicitors are required to have a permit. It was suggested that the signs be added to the Speed/Neighborhood Watch posts at each entrance.

Member Comments

A member suggested that the association investigate having security cameras installed at each of the entrance as a deterrent to criminal  activity. Several questions were raised as to cost, monitoring, location etc.

Next Meeting

The next Board of Directors meeting is scheduled for May 17, 2017.

Adjourn
Meeting by motion made by Jake Stowers & duly seconded was adjourned @ 8:00 PM





Special Board of Directors meeting March 31, 2017 minutes.

The Harbor Hills board of directors met at the home of President Ed Chesney@ 1698 McKay Creek Drive, Largo, Florida, 33770.

With a quorum present the meeting was called to order by President Ed Chesney at 5:45 PM

Board Present were: Ed Chesney,  Joyce O'Brien,  Jake Stowers,  Lloyd Banks,  Judy Cole, and Rodney Finke.  Absent were: Bill Hess, Chuck Holloway, Russ Argus,

In the final review by the associations attorney of the amendments to  the By-Laws & Deed Restrictions it was determined  that the documents could not set two different requirements one for a quorum and another for adopting amendments. It was necessary for the board to clarify what the quorum to be established which would also be the required attendance for voting on amendments. After lengthy discussion reviewing past board meeting it was the unanimous consensus that the quorum be set at 30 qualifying parcels. It was moved by Jake Stowers & duly seconded that a quorum be set at 30 parcels & approved.

Ed Chesney discussed the issue as to whether or not aporte-cochere was a carport with the restrictions associated with parking of boats, trailers, trucks & RVs in HH. Jake Stowers recommended that the question be referred to the associations attorney for an answer.
Meeting by motion made by Rodney Finke & duly seconded was adjourned @ 6:00 PM


Board of directors meeting  March 15, 2017 minutes.

The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.
With a quorum being present the meeting was called to order by President Ed Chesney at 6:33 PM
Members Present were: Joyce O'Brien, Ed Chesney, Lloyd Banks, Judy Cole, and Rodney Finke.  Bill Hess.  Absent were Jake Stowers, Russ Argus, &
Chuck Holloway

Minutes of the Meeting 2/15/17 were previously 
distributed to all Board members with the now revisions received. It was moved by Rodney Finke & duly  seconded  to approve the minutes as written. Motion Carried.

Joyce O'Brien, Treasurer, reported the checking account balance as of 2/28/17 is  $48,639.25. Only 33 accounts of the 2017 dues remain unpaid as of 2/28/17. The restricted CD of $7,331.46 for entrances has not yet been increased to $10,000 as approved at last month’s board meeting. Treasurer, Joyce O’Brien, also reported that the Homeowner whom the Board last month approved foreclosing the delinquent dues balance has paid in full the total amount due of $1,989.95 which included the attorney fee and the association dues of $330.00.

Rodney Finke advised that copies of the Final Drafts of the Attorney prepared revisions to the Deed Restrictions & By-Laws as amended & approved by the membership at the annual meeting were forwarded to each director just prior to today’s meeting. He asked each director to proof the documents for any grammatical or typographical errors so they can be officially recorded.

Ed Chesney emailed an updated copy of the Deed Restriction Infraction Log reported. Ongoing issues were discussed as well as matters that had been cleared or resolved since the prior meeting. It was noted that some of the complaints made reference to the broad Section 11 and gave no specifics. It was the consensus that any future matters would be required to identify the actual or specific issue before the Association would respond to the matter.

Judy Cole gave the gift card to Rodney Finke who said he would move the Award Sign for the HH Beautification Award to Brian & Patricia Wynn’s home @ 3667 Orchard Grove Lane, Lot F-12.

Lloyd Banks advised that new Yard Sale Sign inserts had been ordered which Joyce O’Brien had brought the check for. Bill Hess will be taking back over the Entrance Way & Sign Duties.

Rodney Finke shared information he received from Brown & Brown Insurance agency. There were three policies from Travelers Ins. One showed a significant increase in premium. Policies are due for renewal in May. It was agreed they would be shopped to other agents and the fidelity bond coverage needed to be clarified since it speaks of coverage only for an employee which wouldn't benefit the association.

Monica Lanier brought up the subject of Neighborhood Crime Watch [NCW] in view of the recent rash of vehicle break ins. Joyce O’Brien advised the matter was posted on the association website. Judy Cole advised the association in the past had participated in the NCW program which died for lack of interest. The association’s representative moved away. Ed Chesney asked Monica Lanier if she would check into the program with the Sheriff’s Dept., which patrols the subdivision, and report back at the next meeting. Ed Chesney stated he would send out a blast email warning of leaving vehicles unlocked & break-ins.

The next Board of Directors meeting is scheduled for April 19, 2017.

Meeting by motion made by Rodney Finke & duly seconded was adjourned @ 7:40 PM 



Board of directors meeting February 15, 2017 minutes.

The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

Meeting was called to order by President Rodney Finke at 6:30 PM

Members Present were:Tom Tomalo, Joyce O'Brien, Jake Stowers, Chuck Holloway, Ed Chesney, Lloyd Banks, Judy Cole, Russ Argus, and Rodney Finke.  Absent: Bill Hess
It was moved by Jake Stowers & duly seconded to nominate Ed Chesney as President. Motion unanimously  carried.
It was moved by Ed Chesney and duly seconded to nominate Lloyd Banks as Secretary. President Finke reported that Jake Stowers & Joyce O'Brien - VP & Treasurer respectively had agreed stay on in their current positions.
Annual Meeting Minutes were distributed, reviewed & discussed. One minor change in wording was suggested deleting the word extensive after the sentence beginning with Although & inserting numerous minor  before changes. Jake Stowers recommend that a final copy of the By-Laws & Deed Restrictions as adopted be attached to the minutes of the meeting as approved. Motion by Jake Stowers & duly seconded was unanimously approved. Copies will be printed in the new directories & posted on the Web Site.

Joyce O'Brien, Treasurer reported the checking account  balance is  $48,845.17. The collections of 2017 dues to date have $727.23 by credit card payments & $18,681.00 by check. The restricted CD of $7,331.46 for entrances has been renewed for one year at B of A. It was moved by Jake Stowers & duly seconded that the CD be increased back to the original  $10,000 balance. Motion carried. It was recommended that the Associations insurance be shopped with two additional agencies since Brown & Brown Ins. Agency did a poor job.The recommendation to purchased an additional CD for $15,000 was tabled. The attorney has been requested to file for a judgment for our lien for non-payment of 4-years of dues on   Harbor Hills Drive location at a cost of $1,651.

Rodney Finke reported that the boat that was at the corner of Harbor Hills Drive & Harbor Circle West after being sent a letter by the attorney has been removed. The previous complaint about mattresses being sold out of a trailer on Avocado, there are no signs on the trailer and as of 2/14/17 was not there. The two trucks are being parked on the lawn at the corner of Indian Rocks Road & High Bluff Drive; it was suggested they be sent a friendly letter since this as a new Deed Restriction change.

Judy Cole reported based on a recommendation by their neighbor the Beautification Award be given to Brian & Patrica Wynn, 3667 Orchard Grove Lane, Lot F-12. Motion Carried.

It was moved by Judy Cole & duly seconded that the date of the Spring HH Yard Sale be held on April 1, 2017. Motion Carried

Re-Dredging of McKay Creek was discussed; Jake advised the the County has no funds to currently undertake the project but stated we would be asking the project be included in the next Penny for Pinellas budget. Dieter Schmid reported: 3 properties on High Bluff Dr , & 2 properties on  Shady Bluff have property condition issues. Jake is also trying to contact the property owner about the condition of the property   High Bluff Drive, she sold the property to Son in Law in California few years ago.


Several members  reported they recently had vehicles broken into that were rarely but inadvertently left unlocked. Jake advised that repaving of HH streets is scheduled in about 3-years. County will be installing sidewalks on Indian Rocks Road.

The next Board of Directors meeting is scheduled for March 15, 2017.

Meeting by motion made by Judy Cole & duly hseconded was adjourned @ 7:35 PM





HHPOA Annual membership meeting January 25, 2017  minutes.


      The Harbor Hills Property owners annual meeting was held at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

                                            WELCOME AND PLEDGE OF ALLEGIANCE
         Rodney Finke board President welcomed the audience of homeowners and led the association membership in a Pledge of allegiance.
ROLL  CALL:
   President Rodney Finke called the meeting to  order at 6:40. Present were board members Tom Tomalo, Joyce  O'Brien, Jake Stowers, Lloyd Banks, and Rodney Finke.
APPROVAL OF DECEMBER MINUTES:

       December minutes were previously emailed to all directors.  After Rodney asked if anyone had any questions or need for discussion, Lloyd Banks made a motion to accept the minutes as written.  Motion seconded by Tom Tomalo and was passed by unanimous  consent of the board of directors present.

                                                                TREASURERS REPORT:
     Joyce O'Brien, Treasurer, presented the financial report as of 12/31/2016.  There was considerable  discussion from the audience with Joyce responding.  Joe Kunz had some questions in depth and agreed to meet with Joyce to answer his questions should he still have questions at the end of the meeting. 

      Joyce then moved on to a review of the 2016 budget projected versus actual and ultimately to the 2017 proposed budget.  Line by line review resulted in numerous questions asked by the homeowners and answered by Joyce or other board members explaining how the values were arrived at.  Lively discussion ensued and when all questions were addressed the proposed budget was brought to a vote by show of hands.  The vote was by Homeowners in good standing one vote per property and was unanimous with no nays. 
                           REPORTS:

        Rodney brought up the status of the deed restrictions and Bylaws including the changes from the Attorney that were mailed to the homeowners.  The current deed restriction # 27 requires 20 day notice prior to the meeting and due to the holiday mail delay the mailing arrived at 19 days prior to the meeting.  President Finke discussed this with the Homeowners present and queried the members whether this one day delay caused any issues with those present.  There were no problems with the short time for review prior to the meeting and the board moved forward with the discussion of the changes.
                                                                OLD BUSINESS:
         Jake Stowers reported on proposed changes to the bylaws and Deed Restrictions to bring the   current RECORDED bylaws and restrictions in line with actual practices such as the association is no longer involved in building restrictions, docks etc.  Extensive discussion ensued with diverse views to reflect current election practices and to maintain a quality community within the realistic confines of increasing watering restrictions.  Also discussed were items such as required quorums for deed restriction changes and bylaw changes amid ongoing apathy in the membership having busy schedules.  Deed restrictions are considered more important and should require a larger quorum to make changes.  Although extensive changes were made to many paragraphs, the changes reflected current practices from the recent decades as opposed to drastic changes from previous procedures.  Once again there was good discussion and considerable input from both the audience and the board members explaining why the changes were worded the way they were, especially lawn quality.  In a few instances there were sections of the bylaws or restrictions where wording had been proposed incorrectly and changes were noted.  The new version will be online as approved by the members present.

        President Finke reviewed the current slate of directors including those with terms expiring.  The election of five directors for the 2017 board has five vacancies and five homeowners running for election.  Those running for election are:   

                                                          Rodney Finke
                                                           Jake Stowers
                                                          Joyce O'Brien
                                                           Judy Cole
                                                           Russ Argus                                                  

        Russ Argus is out of town on business and the remaining candidates present were introduced to the membership.

        At this time the homeowners present were asked to fill out their ballots voting for or against the candidates, bylaw changes, and deed restriction changes.  Secretary Tom Tomalo with help from a non voting audience member counted the ballots while President Rodney Finke opened the floor to the audience for any new business or discussion. 

           Results of the election all five candidates elected:              37 Yays     0 Nays

                                                     Bylaw changes                           38Yays      0 Nays

                                                     Deed Restriction changes           38 Yays     0 Nays

        Next meeting is February 15, 2017
          Motion to adjourn made by Jake Stowers seconded by Joyce O'Brien, passed unanimously.                                                                                                                                             

Board of directors meeting December 7, 2016  minutes.


      The Harbor Hills board of directors met at 3856 McKay Creek Drive, Harbor Hills, Florida, 33770.
ROLL  CALL:
     President Rodney Finke called the meeting to  order at 6:35. Present were board members Tom Tomalo, Joyce  O'Brien, Jake Stowers, Chuck Holloway, Ed Chesney, Lloyd Banks, Judy Cole, and Rodney Finke.

APPROVAL OF NOVEMBER MINUTES:
       November minutes were previously sent to all directors.  After some discussion Lloyd Banks made a motion to accept the minutes as written with the attached reports from the meeting.  Motion seconded by Jake Stowers passed by unanimous consent.
                                                                TREASURERS REPORT:

     Joyce O'Brien, Treasurer reported that the checking account has $33,516.89 as of today.  After discussing the current beautification award to be presented by Rodney to Steve and Joan Lutttman, Joyce presented the proposed budget for 2017 for discussion.  The proposed budget based on 2016 actual verses proposed amounts was discussed and modified line by line as needed for 2017 based on changes during the last year and increased costs such as insurance increases, better dues collections, increased postage, new LED street lighting costs printing fees etc.  After considerable discussion the finalized proposal will be printed and presented at the annual membership meeting January 25, 2017.  Motion to approve the budget as modified made by Tom Tomalo seconded by Chuck Holloway, the motion passed by unanimous consent.
                                                                        OLD BUSINESS:
      Jake Stowers reported on proposed changes to the bylaws and Deed Restrictions to bring the current RECORDED bylaws and restrictions in line with actual practices such as the association is no longer involved in building restrictions, docks etc.  Extensive discussion ensued with diverse views to reflect current election practices and to maintain a quality community within the realistic confines of increasing watering restrictions.  Also discussed were items such as required quorums for deed restriction changes and bylaw changes amid ongoing apathy in the membership having busy schedules.  Deed restrictions are considered more important and should require a larger quorum to make changes.  Although extensive changes were made to many paragraphs, the changes reflected current practices from the recent decades as opposed to drastic changes from accepted procedures.  The finalized changes will be presented to the attorney to assure compliance and correct language and printed for presentation and discussion at the annual meeting

                                                                      NEW BUSINESS:

​New Grievances addressed by Rodney Finke were an ongoing boat parked in the driveway and a commercial tow truck parked in another driveway both on McKay Creek Drive.  The boat owner will move the boat shortly and the tow truck owner will be notified shortly by Rodney.
        The proposed bylaw and deed restrictions and elections of directors will be mailed to the membership prior to the January 25, 2017


          Motion to adjourn made by Tom Tomalo seconded by Ed Chesney, passed unanimously.                                                                                                                      


Board of directors meeting November 16, 2016  minutes.

      The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

ROLL  CALL:
                                                                                                                         
     President Rodney Finke called the meeting to  order at 6:36. Present were board members TomTomalo, Joyce  O'Brien, Jake Stowers, Chuck Holloway, Ed Chesney, Lloyd Banks, Bill Hess, Judy Cole, and Rodney Finke.

                                                                   REVIEW MINUTES:

     Tom Tomalo Secretary has produced minutes from the last three meetings.  Minutes were sent to all directors.  After some discussion Lloyd Banks made a motion to accept the minutes as printed with the attached reports from those meetings.  Motion seconded by Jake Stowers passed by unanimous consent.

                                                                TREASURERS REPORT:

     Joyce O'Brien, Treasurer reported that the checking account balance is at $33,552.76 and we have an additional $10,000.00 CD          

     Of the three houses that were sent letters by the attorney, two have paid up with one left ( on Harbor Hills Drive).                                                                 
     Three outstanding homeowners more than a year have not paid: , Homeowner McKay Creek Drive,  Homeowner Harbor Hills Drive,  and, Homeowner High Bluffs Drive. 

     Jake Stowers moved to accept the treasurers report as presented, seconded by Bill Hess, motion passed by unanimous consent.
   
                                                                      OLD BUSINESS:
        The roofing truck discussed last meeting has moved out and left the community and thus the efforts to reach the actual homeowner is moot.

         Jake Stowers and Rodney Finke had taken the deed restrictions and Bylaw changes to attorney  George Hayes for review and proper wording as a first draft.  Rodney printed the recommended changes for us to discuss.  Jake presented the changes that we need to decide on and the more important issues were discussed.  Numbers were batted around regarding percentages to pass new bylaws and restrictions and how to arrive at realistic percentages of homeowners.  The scope of the changes is large enough that the directors chose to have the draft emailed to the directors for perusal at home and recommended changes emailed round table to the directors to decide on prior to 10/01/2016.  We will have an early December meeting to finalize the language. 

      Lloyd Banks made a motion to amend the quorum definition to 5% of the membership (19 Homeowners) present at the annual meeting and remove the option of voting by proxy.  Seconded by Jake Stowers. Motion carried unanimously.  Lively discussion continued regarding the changes and legal processes.

         The directors need to finish the online assessment to Rodney by December first and we will meet on the 7th as a December meeting date to finalize the mailer.

         Other dilemmas included parking on lawns, acceptable lawns and “Florida friendly landscaping, wording on election of “directors”, then the directors elect officers, etc. 

         Judy reported on beautification award nominees and had no one to recommend for this month.  The north west corner of Brookside Lane and Orchard Grove Lane has been upgraded in the last year and was selected as a recipient for this beautification award.  Motion to award Steven and Joan Luttmann the beautification award made by Joyce O'Brien, seconded by Tom Tomalo.  Passed unanimously. 

     Joyce is to send an email soliciting director nominees for the annual membership meeting.  Homeowners need to step up to the plate and participate as a director or not complain when things don't go their way.

                                                   NEW BUSINESS:

        Gunter Manczur and others mentioned the ongoing issues at 3673 Shady Bluffs Drive with a yellow trailer  parked in the drive and possibly a machine shop set up in the garage.  And several other ongoing violations.  Some are repeat offenders and Rodney will have a letter sent to the ongoing offenders from the attorney where necessary.  Further discussion delved into a neighbor cutting bushes on Judy Coles property.  General consensus is to call the Sheriffs office should it occur again or have an attorney send a letter. 

       Motion to adjourn by Tom Tomalo seconded by Jake Stowers, passed by unanimous consent.          

  Next meeting to be December 7th, 2016


HARBOR HILLS PROPERTY OWNERS ASSOCIATION
                                      Board of directors meeting October 19, 2016  minutes.


             The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.


            President Rodney Finke called the meeting to  order at 6:40. Present were board members Tom Tomalo, Joyce  O'Brien, Jake Stowers, Chuck Holloway, Ed Chesney, Lloyd Banks, Bill Hess, and Rodney Finke.


            Joyce O'Brien, Treasurer reported that the third quarter trial balance and a balance sheet, however her new printer is down and the new one has not arrived yet.  The checking account  balance is  $43,960.63.  It will change when she purchases a $10,000.00 CD this month. 


            The Fall Yard sale had 14 homes that participated in that they had their names on the website,  Craigslist, several yard sale publications on Facebook, and three (locations) of Tampa Bay newspaper.  Traffic appeared better than the past few years with good feedback from the participants.

            OLD BUSINESS:

            Rodney Finke provided copies of the five letters sent out to the deed restriction and Bylaw violators for the record.  Four of the five recipients resolved the problems, the remaining issue appears to be a rental home and the renters may not  have been made aware of the deed restrictions prior to moving in.  Letters have been sent to the address unanswered.  The owner after being located will be sent a letter to resolve the issue with his tenants.

            Mike from the audience brought up speeding vehicles on McKay Creek Drive and discussion followed regarding what can be done to slow traffic down.  Speed bumps have been denied by the county and are unpopular with the  membership.  The Sheriffs office has multiple times set up speed monitoring equipment and not found sufficient cause to issue tickets. 

            Soil erosion from properties flowing into the streets during rain events was brought up and responsibility, cause, remedies, and cleanup were discussed with no determination as to any action to be taken.

            Rodney and Jake are to meet with George Hayes the association attorney to work over recommended changes in the deed restrictions and Bylaws and prepare legalese to present to the membership at the annual meeting. 

            Chuck Holloway revisited parking on lawns with food for thought discussing whether any allowance should be made for parking on lawns i.e. zero tolerance or should brief periods be allowed ( # of days per month).  There appear to be few violators here and the vast majority of homeowners would most likely vote for passage and the question posed, essentially would be will the association vote for a zero tolerance rule or like past voting rebel against zero tolerance.  Jake brought up county surveys on the topic including general acceptance of no parking on lawns with a very high percentage  for not allowing parking on lawns.   After ~ fifteen minutes of lively discussion it was generally agreed to bring the concept up with the attorney at Rodney and Jake's meeting to determine enforce-ability and what other homeowners associations have done and what remedies are available to associations. 

            Short term rental has come up with a Realtor.  County law essentially sets a minimum establishing a 30 day minimum for “short term” rentals.  Monthly, six month, and annual rentals were discussed.  Because the deed restrictions do not allow commercial businesses and the zoning is single family there are several venues to use in crafting a functional enforce-able deed restriction or bylaw governing “short term rental”.  As there are multiple state, county, and city regulations regarding short term rentals Jake and Rodney will approach George (Hayes) for guidance at the meeting.

            Judy Cole in charge of beautification awards noted by email to the directors that there were no nominations for beautification award this month.

            Lloyd Banks has retained his lawn service to clean the entranceways at $100.00 every other month with a $150.00 initial cleanup.  Motion to approve Ron's Lawn and Tree Service at $100.00 every other month clean and maintain the entranceways with any additional materials to be billed in addition to these charges made by Lloyd Banks, seconded by Bill Hess.  Seven yea's with Joyce voting no. 

            3925 McKay Creek Dr.  is behind on dues, Joyce has sent letters with no response.  Ownership is suppressed as the owner is in law enforcement.  Tom Tomalo will go across the street and chat with him next time they're outside and report back next meeting.


           AUDIENCE PARTICIPATION:

            Mike Clark in pursuing maintenance dredging first with Commissioner Long, then with Mr. Jolly's office.  After correspondence with David Jolly's office Mike was told that there was a waterways bill in progress, however when Mike reviewed the bill there is nothing on McKay Creek in the bill.  Mr. Jolly's office told Mike that a commission sponsored request for a waterways appropriations bill the federal government potentially would pay for the maintenance dredging. 

            Nomination committee

            Board members Chuck Holloway (chairman), Bill Hess, and Ed Chesney

and Citizens Shane Erwin   1837 Harbor Circle West and others to be listed shortly.

            Other requests from the audience:

            Street light interference with homeowners can be addressed, however the board having requested the street light upgrade must also request the shrouds or diffusers.   Ongoing discussion resulted in a motion by Chuck Holloway, seconded by Tom Tomalo that streetlight shrouds where requested by homeowners shall be supported by the board.  Passed by unanimous consent.
            Motion to adjourn by Jake Stowers seconded by Tom Tomalo, passed by unanimous consent.  Next meeting to be November 16th, 2016


HARBOR HILLS PROPERTY OWNERS ASSOCIATION
                      Board of directors meeting September 21, 2016  minutes.

           
The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.
            President Rodney Finke called the meeting to  order at 6:35. Present were board members Joyce  O'Brien, Jake Stowers, Chuck Holloway, Ed Chesney, Lloyd Banks, Judy Cole, and Rodney Finke.

            Joyce O'Brien, Treasurer reported that the checking account  balance is  $44,419.85.  It will change when she purchases a $10,000.00 CD this month.  There are two homes that owe for 2016 dues, two homes making monthly payments, three who are to have liens filed that apparently in foreclosure.  One at 3925 Mc Kay Creek Drive who has not responded to several letters.  Great Job Joyce!  Thank you.          

            “OLD BUSINESS”

            Rodney Finke checked the violations brought up last meeting and two of them are in “L” block not under the jurisdiction of this board and therefore will not have letters sent to them.  While driving the neighborhood Rodney noticed other ongoing violations and sent letters to the five homeowners asking for compliance.  Should the problems persist at those addresses they will receive letters from the attorney.  Rodney to email copies to the board members.

            Lloyd Banks took the liberty of modifying the spreadsheet offered by Patti  (??) at the August meeting.  The new format is in keeping with the tenor of the board and differentiates between non deed restrictions and other issues.

            In addition to the letters sent by Rodney, Chuck Holloway mentioned the home on Shady Bluffs Drive that has been discussed several times that is in disrepair and has high grass.  Apparently an absentee owner has not responded to attempts to contact him, so the board decided the best way to approach the problem is to call code enforcement.  Chuck is to follow up and contact code enforcement.

            Last old business item is the entranceways.  Rodney has fired the old landscaper, Lloyd Banks to hire someone new to take care of the entranceways.  Jake to contact the county to trim the trees blocking sight lines leaving all three roads from the community.

            NEW BUSINESS

            Jake Stowers spent considerable time reviewing and recommending changes to update the bylaws and deed restrictions.  The enclosed copies are preliminary recommendations.  Extensive discussion regarding all aspects of the printed changes with considerable input from the board resulted in minor changes to  be consolidated by Jake to be discussed at a later meeting with the association attorney George Hayes.

            The Christmas party was once again discussed with no resolution.

                                                AUDIENCE PARTICIPATION
            New homeowners attended from McKay Creek Drive and Mike Clark updated the ongoing sewage issues remaining from Largo's sewer forced main construction.

            Motion to adjourn by ?????? seconded by ?????, passed by unanimous consent.  Next meeting to be October 19th, 2016




HARBOR HILLS PROPERTY OWNERS ASSOCIATION
                                      Board of directors meeting August 17, 2016  minutes.


             The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.


            President Rodney Finke called the meeting to order at 6:35PM and called roll.  Joyce O'Brien, Jake Stowers, Judy Cole, Lloyd Banks, and Rodney Finke were present, with Chuck Holloway arriving a few minutes later.

            Last meeting's minutes were briefly discussed and approved with a 4 to zero vote with the email correction sent to Tom Tomalo after the minutes were sent.  Joyce O'Brien abstained as she had been absent the previous meeting.
 
            Treasurer Joyce O'Brien reported that as of July 31st the association had $45,509.28 in the checking account.  There are three homeowners who have not paid current dues, there are two making payments, and there are four that the attorney is sending letters to for past due dues.   The 9month CD is coming due in October and Joyce feels that an additional CD would be prudent at this time.  Lloyd Banks after brief discussion made a motion to approve rolling the existing CD over and to move an additional $10,000.00 to an another CD at the rate current at the due date.  Motion seconded by Jake Stowers, passed by unanimous consent. 

            Joyce O'Brien passed out Trial Balance, Profit and Loss, and balance sheet copies for the first two quarters and the directors discussed the current budget.  Areas of concern are insurance placed by our current agent with “surplus lines law”, the cost doubled when placed with Surplus Lines. 

            The only other line item over budget is the website as we were forced to create a complete new site as the previous board was unwilling to provide a password to the old site.  The additional website costs are mostly offset by the advertisers and fees for online dues payment fees. 

            Entrance maintenance was discussed with the need for additional work to keep the entranceways to a higher standard, Rodney said that he would get together with Randy and step the program to a better level. 

            Joyce brought up the new software purchased in her absence and discussion followed where it was decided that Joyce would in lieu of extensive schooling remain with the current software as there are no real advantages to the new software.  Thank you, Thank you, Thank you Joyce for your wonderful commitment past and present to the board.  Please accept our heartfelt apologies for trespassing on your space.  
            Jake Stowers took the floor to float some ideas for the badly outdated deed restrictions and bylaws currently in effect with the thought that the directors would review the bylaws and deed restrictions for further discourse at the September meeting.  Among the outdated items are covered boat slips not allowed, trucks not allowed, dock inspections by the board, etc.  Much of these are now the purview of the county by law.   The parking on lawns by a few homeowners, the printing errors in the 2016 directory, enforce-ability and fairness in any new laws or restrictions, etc. were all discussed.

                                                REVIEW OF VIOLATIONS:

            Ongoing dialog touched on many old and current issues including the list provided to the board via the agenda.  The violations were discussed and some had been rectified, others were discussed and slated for letters from the attorney, others were to be checked further and the owners were to be notified and given the opportunity to rectify the problems.        One is to be turned over to county code enforcement.

                                                NEW BUSINESS:

            The Harbor Hills blog has wrong information and  posts private phone numbers, incorrect board members, etc.  We need to have someone find who is doing the blog.

            Entrance landscaping was discussed with the decision that we need to either get Randy to step up the program or find a replacement.

            The annual fall yard sale was discussed and the date chosen for the yard sale is to be Saturday

October 15,2016.

             The Christmas party/hayride was brought up and questions regarding where, when, whether we need an insurance rider, and if there is really an interest in having the party.  There has been a distinct lack of interest the last few years and the event.  Judy Cole made a motion to not have the hayride/Christmas party seconded by Chuck Holloway, passed by unanimous consent. 

            Patti Street offered to set up an excel spreadsheet to keep track of deed violations and bylaw violations.  Another offered up the idea that the cloud would be a good place to operate this spreadsheet with access to all board members.

            The next board meeting will be September 21, 2016.


HARBOR HILLS PROPERTY OWNERS ASSOCIATION
      Board of directors meeting June 15, 2016  minutes.


             The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770. 

            President Rodney Finke called the meeting to  order at 6:34. Present were board members Tom Tomalo, Ed Chesney, Lloyd Banks, Bill Hess, Chuck Holloway,  Jake Stowers, Judy Cole, and Rodney Finke.


            Minutes were discussed and approved as written  Motion to approve minutes made by, Lloyd Banks, seconded by Jake Stowers, unanimously approved.

            “OLD BUSINESS”


            Lloyd Banks reminded the board that Joyce O'Brien mentioned that she was using an old version of Quick Books.  Lloyd recommended that we spend the money to upgrade utilizing the online feature so that continuity would ensue for future board Treasurers and the books would be stored in the cloud removing the threat of loss by a crashed computer.  Lloyd moved that we purchase the newer online version including monthly charges, seconded by Tom Tomalo, motion passed by unanimous consent  pending verification of the fees and Joyce O'Brien's approval as treasurer.

            Revisiting the trash hauler discussion, the final draft has been approved and the flier will be printed, labeled, and mailed as soon as possible.  Motion to move forward and mail the flier made by Bill Hess, seconded by Ed Chesney, passed by  unanimous approval.

            Dredging of Mc Kay Creek was discussed with no solution in sight to deal with the constant silt  and debris coming from Largo into our back yards and making the waterway less and less navigable.

            Bylaw and deed restriction violations were discussed with the repeat violators being the real issue.  Numerous complaints were investigated by Tom and Rodney prior to the meeting and many were dealt with by simple contact and the balance will need letters.  Further discussion touched on the ongoing issue at a few homes where parking on the lawns is ongoing.  Ideas were floated for a deed restriction or bylaw change to deal specifically with the homes where lawn parking is constant.  Chuck Holloway suggested lawn parking restriction limiting to 72 hours per month to allow for occasional anomalies requiring temporary parking.

            Chuck Holloway moved that we send this dilemma to George Hayes, attorney for the association to propose an effective, applicable, and enforceable deed restriction to deal with this issue.  The motion seconded by Jake Stowers with unanimous approval.

            The remaining deed  restrictions were discussed and with the exception of several active construction  sites and one ongoing rental issue all have been dealt with.   We will continue to monitor the construction sites and ongoing problem addresses.

            Ed Chesney reviewed the input from the info@ portion of our website mostly very positive with incoming complaints that we deal with monthly.

            Lloyd requested lighter signs for the monthly meetings as the old signs are very heavy.   Bill Hess made a motion to spend the money on new signs seconded by Tom Tomalo, passed by unanimous consent.

            Motion to adjourn by Tom Tomalo seconded by Judy Cole, passed by unanimous consent.  Next meeting to be August 18th, 2016





​​HARBOR HILLS PROPERTY OWNERS ASSOCIATION                                  Board of directors meeting May 18, 2016  minutes.

           
The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

            President Rodney Finke called the meeting to  order at 6:47. Present were board members Tom Tomalo, Joyce O’Brien, Lloyd Banks, Bill Hess, Chuck Holloway,  Jake Stowers, Judy Cole, and Rodney Finke.

            Minutes were discussed and approved as written  Motion to approve minutes made by, Lloyd Banks, seconded by Bill Hess, unanimously approved.

            TREASURERS REPORT:

            Joyce O'Brien reported that as of May 18, 2016 the checking account was at $55,955.00 plus a $10,000.00 CD.  About 26 homes have not paid dues yet. 

            Joyce is meeting with a representative from the Brown agency regarding liability coverage.  Proof of workman's comp insurance or certificate of exemption is required for all contractors hired by the board for maintenance or repairs such as entrance maintenance or other repairs.

            Joyce has not completed the work on determining the path to billing on the two homes where the mail is returned and phone disconnected.

            Lloyd Banks has put together a program to track current expenditures versus projected and he gave us a copy through 3/31/2016 and will update it as Joyce gives him the current numbers to bring it up to date.  This will give us a more accurate barometer of where the budget is and will allow us to modify it in the future.

            OLD BUSINESS:

            Rodney has not had the opportunity to get together with our attorney regarding he trailer deed violation on high bluffs drive, so that item is tabled to next meeting.

            Ed Chesney is out of town and will continue talking with the insurance agent regarding the status of a replacement general liability coverage policy upon his return.  

            Bill Hess has two proposals from trash haulers in the neighborhood  Solar and Waste Pro will abate charges for winter residents and provide comparable service for the lowest fees not predicated on having the entire membership use only them.  Bill has offered to put a  proposal to the membership as to why we are recommending this.  For example currently we have at least four trash haulers tearing up  our roads and endangering our pedestrians six days a week.  The board would ideally like to have one trash hauler in the neighborhood. 

            Mike Twitty's research on the possible installation of reclaimed water in the neighborhood is ongoing.

            Ed Chesney's report on McKay Creek dredging is unavailable as he is absent, however Jake Stowers having been present at many of the county meetings presented much anecdotal information regarding the BP monies, general dredging discussions at the county, past tax assessments to Creek homeowners, the 860 suggestions for the $7,200,000.00 in BP money, etc.

            Judy Cole updated the board on the beautification award to go to Joe Kunz of 3789 High Bluffs Drive.  Joe has been working diligently on the property and it shows.  Thanks Joe for your contribution to making our community more attractive.  Joe is also a past president of the board and we would again like to thank Joe for his past service on the board.

            Tom Tomalo brought up the improvements to the northwest corner of Brookside Boulevard and Orchard Grove Lane with an improved lawn, new shrubs, and mulch making the home one of the more attractive homes in the area as one of the homes to consider for a future beautification award.
     
            NEW BUSINESS

            Judy Cole enumerated the incoming complaints:

Boat parked at  1691 Harbor Circle West
Motorhome parked at 1793 Harbor Circle West
Truck parked at 4419 Harbor Hills Drive
Construction trailer at 3950 McKay Creek Drive
Boat and trailer parked at 1655 Brookside Blvd.
Boat and construction trailer at 3405 Avocado Drive

            Discussion regarding each “violation” ensued with Rodney agreeing to speak with those actually in violation and resolutions of no violations where usage was within the Bylaws.  Where the homeowners do not resolve the issue after contact by the board, the attorney sends a letter and we proceed from there.  The vast majority respond to the “please be a good neighbor” approach by Rodney and deal with the violations.

            Jake Stowers brought up the process for changing deed restrictions and Bylaws to remove the “green law”, Chuck Holloway mentioned parking on lawns. 

            Jake Stowers brought up solicitation by Bree Maddocks with Keller Williams with a door hanger advertising a Facebook page for Harbor Hills.

            Next Meeting to be June 15, 2016  Motion to adjourn by Bill Hess seconded by Joyce O'Brien, adjourned by unanimous consent.​




HARBOR HILLS PROPERTY OWNERS ASSOCIATION


 Board of directors meeting April 20, 2016  minutes.

    
        The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

            President Rodney Finke called the meeting to  order at 6:31. Present were board members Tom Tomalo, Joyce O’Brien, Lloyd Banks, Bill Hess, Chuck Holloway,  Jake Stowers, Ed Chesney, and Rodney Finke.
            Minutes were discussed and approved as written  Motion to approve minutes made by, Jake Stowers seconded by Tom Tomalo, unanimously approved.

            TREASURERS REPORT:

            Joyce O'Brien reported that as of March 31, 2016 the checking account was at $53,027.72 plus a $10,000.00 CD.  About 35 homes have not paid dues yet, a number decreasing monthly.   The corporation tax has been paid and updated with the new officers.  Two of the dues bills are returned to HHPOA   Shady Bluff Drive, and  Harbor Hills Drive.  Joyce O'Brien will check the tax rolls for any additional addresses.

            Lloyd Banks made the recommendation that the treasurers report be more detailed to cover past and future detailed expenditures compared to budget to have a better feel for where we are relative to the proposed budget.  Joyce explained that the current program is not capable of breaking the numbers down in that format.  After some discussion, Lloyd offered to  put something together.

            Motion to approve the treasurers report as submitted made by Jake Stowers, seconded by Tom Tomalo, unanimously approved.

            OLD BUSINESS:

            Rodney spoke with our attorney George Hayes regarding the deed restriction letter sent to the Gray's and George recommended that Rodney call Mr. Gray before we proceeded with a lawsuit.  Rodney called Mr. Gray  and had about a 30 minute discussion regarding the issues of deed restriction compliance and they may have come to a possible resolution without enormous expenditures in legal fees on both sides.  Essentially Mr. Gray will make it so that we cannot see the trailer outside the legally installed fence provided that the board provide a letter that he will not be harassed about the trailer.  He feels that he has been singled out and harassed while numerous other unfettered infractions abound in the neighborhood.  Rodney is to contact George and put together a letter for board review dealing with this issue. 

            New LED street lighting has been approved and installation will begin as scheduling by Duke Energy allows.

            Ed Chesney reported that he had spoken with Jamie our insurance agent and she would have a new carrier before our current policy ran out.  The current carrier is no longer writing this type of insurance and that is the reason why we need a new policy. 

            Bill Hess has two proposals from trash haulers in the neighborhood and has more to come hopefully for the next meeting.  Solar, Progressive, Waste Management, and Waste Pro are the four known vendors currently in the neighborhood.  Bill will have more extensive information to the directors prior to the next meeting.

            Rodney contacted Randy regarding the entrance ways and let Randy know that the entrance ways needed regular maintenance as opposed to only when we called Randy. 

            Bill Hess mentioned the light out and the dilemma of no power during working hours due to the photo cell shutting power off during working hours.  Tom Tomalo offered to check on the way home from the meeting to see if power is available with a non contact voltage tester.  (there is power at the outlet indicating most likely a bad GFIC outlet). 

            Mike Twitty is not at the  meeting therefore we are unable to address the prospects of reclaimed water at this meeting.

            Joyce O'Brien and Tom Tomalo commented on the community wide garage sale that it was great with good traffic and considerable “good stuff” for sale.  Participating homeowners who contacted Joyce had their addresses (no names) posted on the website and the newspaper ad directed shoppers to our website.  Great job all around with good participation.

            NEW BUSINESS:

            Ed Chesney has the new “info@harborhillspoa email up and running and received one complaint regarding the boat at 1200 Indian Rocks Road which has since been placed behind a new fence and is per bylaws “substantially screened from the street and neighbors” .

            A few other violations were discussed with no substantial actions taken yet.  Directors involved will review the properties in question and we will deal with issues as they arise and are verified.

            OPEN MEETING TO THE FLOOR:

            Mike Clark spoke to the county receiving money from the BP Oil settlement and that the county website is looking for ideas for spending the money on their website.  Ed Chesney is to draft a letter to the county suggesting that some of the BP moneys be spent dredging Mc Kay Creek which would be certainly in the spirit of environmental improvement and would bring the county in compliance with the agreement reached with the homeowners who paid for the initial dredging to be maintained by the county.

            Next Meeting to be May 18th, 2016  Motion to adjourn by Lloyd Banks seconded by Tom Tomalo, adjourned by unanimous consent.

                             

​                                
HARBOR HILLS PROPERTY OWNERS ASSOCIATION

  Board of directors meeting March 16, 2016  minutes.

            The Harbor Hills board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.

            President Rodney Finke called the meeting to  order at 6:31. Present were board members Tom Tomalo, Joyce O’Brien, Lloyd Banks, Bill Hess, Judy Cole,  Chuck Holloway,  Jake Stowers, Ed Chesney, and Rodney Finke.

            Minutes were discussed and approved with the correction that Rodney Finke called the meeting to order not Jake Stowers as previously written.  Motion to approve minutes as corrected made by, Jake Stowers seconded by Joyce O'Brien, unanimously approved.

                        OLD BUSINESS:

            Joyce O'Brien reported that as of March 16, 2016 the checking account was at $52,853.33 after purchasing the $10,000.00 CD.  There are about 50 homeowners who have not paid dues yet. We have 3 homeowners that have been turned over to the attorney for collection of past due association dues.  There are additional homes in foreclosure.  There is sufficient money in the checking account to purchase an additional CD.  Discussion ensued and the additional CD was delayed until the  attorneys bills are in on current legal actions.  Motion to accept the treasurers  report as presented by Jake Stowers, seconded by Tom Tomalo, passed by unanimous consent.

                        OLD BUSINESS:

            Rodney met with George Hayes the association attorney regarding the ongoing deed restrictions  violations at the Gray residence and after repeated attempts to reconcile the issues with Mr. Gray by neighbors and board members we have no choice but to have the attorney send him a final letter prior to legal action.

  Chuck Holloway brought up the addition of camper parked on the property in violation of current deed restrictions.  Mr. Gray has had 80 days from the initial letter to comply and has failed to comply or even discuss the issue when Chuck Holloway reached out to him.  His response to a casual approach by Chuck to discuss the issue was to call the sheriffs office and report harassment.  Jake Stowers moved that we go ahead with the final letter seconded by Tom Tomalo, passed unanimously. 

            On the remaining issues with other deed restriction violations where letters were sent, the issues have been resolved requiring no further action. 

            Duke Energy forwarded a lighting proposal to Rodney where our street lighting bill will increase slightly with the new LED lights and no upfront cost to install the lights.  The past billing at $466.76 monthly will increase $45.29 to $512.05 monthly or an annual increase of $543.48, approximately a 9.7% increase.  The new lights will be more efficient and considerably brighter.  Jake Stowers made a motion to go forward with the new lighting, seconded by Chuck Holloway, passed by unanimous consent. 

            Discussion ensued regarding who would chair the beautification committee and Judy Cole graciously accepted as the new chair for the committee.

            Regarding the letter of cancellation from our insurance carrier, Ed Chesney has contacted our agent and they assured him that we were dropped only because that particular carrier no longer writes  that type of insurance.  Jamie in the agents office is shopping for a replacement policy with the same coverage hopefully at the same cost.  Ed also inquired about coverage should a motorist hit one of the association's monuments.  Jamie assured him that we were covered for liability, but not the cost of the monuments.  Ed will follow up with Jamie as needed. 

            Moving into new business, Bill Hess pursued information on trash haulers in the neighborhood with the long term goal of reducing the number of trash hauler trucks on our roads six days a week.  This discussion has been ongoing with the board on the back burner for numerous meetings.  Waste Management offered no special deals or programs other than their current pricing.  Waste Pro offered the lowest pricing at $46.50 including tax per quarter with Monday and Thursday pickup with Wednesday recycling in a 96 gallon container.  Further discussion ensued regarding bundled trash, additional containers, etc.  It appears that Waste Pro is by far the best deal in the neighborhood.  The board would like to reach out to the members and encourage them to use consolidate to one carrier.  Bill Hess will get additional information from Solar Sanitation, Progressive, Waste Management, and Waste Pro to use in contacting the membership in an effort to reduce the heavy truck traffic in the  neighborhood. 

            Joyce O'Brien brought up the need for a contact email on the website opening page and after considerable discussion Ed Chesney offered to help create and monitor an email address for website visitors wit the questions.

            Maintenance of the entranceways was discussed with work needing to be caught up at the Avocado entrance.  Rodney stated that he would get in touch with our landscaper to bring him up  to speed.

            Mike Twitty from the audience brought up the subject of reclaimed water on the note that City of  Largo has excess capacity and might be willing to sell it to us.  Board members debated the costs and benefits regarding Largo city up charges and desire to annex Harbor Hills versus the benefits of having reclaimed water available.  Bill Hess made a motion that we look into the addition of reclaimed water seconded by Ed Chesney, passed by unanimous consent.  Mike Twitty will explore the prospects with Largo and bring more information to the next meeting.

            The community garage sale was confirmed as the 16th and Jake Stowers moved for adjournment


 seconded by Joyce O'Brien, passed by unanimous consent.


                                   
HARBOR HILLS PROPERTY OWNERS ASSOCIATION
 Board of directors meeting February 17, 2016  minutes.


            The board of directors met at the Belleair Bluffs City Hall, 2747 Sunset Blvd., Belleair Bluffs, Florida, 33770.
     I.     Present were board members Tom Tomalo, Joyce O’Brien, Lloyd Banks,Bill Hess, Judy Cole,  Chuck Holloway,  Jake Stowers, Ed Chesney, and Rodney Finke.

     II.    Vice President Jake Stowers called the meeting to  order at 6:39.

     III.  Reaffirmation/discussion of Association Officers and changes if any.  After minimal discussion, Lloyd Banks moved to reaffirm the current officers, Jake Stowers seconded the motion.  The motion passed with an eight to one vote, Tom Tomalo voting Nay.

IV.Minutes were discussed and approved as written.  Motion made by, Lloyd Banks seconded by Jake Stowers, unanimously approved.

V.Joyce O'Brien reported that as of the end of January the checking account was at $45,228.34 after purchasing the $10,000.00 CD.  There are about 100 homeowners who have not paid dues yet, but the checks are still coming in, as are web payments which have an 85 cent fee included which goes toward the website costs.  Four advertisers are using the website at $50.00 per year. We all need to encourage additional advertisers.  Travelers has sent us a letter of non-renewal, Joyce is to contact our agent (Brown Insurance) to discuss options.

VI.Rodney spoke on deed restriction violations stating that about five issues were dealt with merely by talking with the residents, the one exception being the Gray residence.  We will consult with the attorney regarding options.  Tom Tomalo brought up county enforcement as an option and discussion ensued where we should explore all options.  Several other issues were discussed including trash haulers and other potential violations.   The issues with trash pickup include seasonal residents and other lesser problems.  The trash discussion will be placed on a future agenda.  Positive input included negotiating a best price, options from the haulers, local versus national company, and appealing to the membership to go with the cheapest and best for the community.  Beautification Award was discussed and awarded to James and Priscilla Barnes of 3557 Avocado drive.  A motion to award the Barnes' was made by Lloyd, seconded by Jake Stowers and passed by unanimous consent.

VII.The  spring yard sale was scheduled for April 16, 2016 a Saturday.  Regarding the “holiday” party Tom Tomalo requested a vote on naming the “holiday” party “Christmas Party”. Tom Tomalo made a motion returning to the name Christmas Party, seconded by Joyce, passed by unanimous consent.  The Christmas Party was scheduled for December 15, 2016 a Thursday. Jake brought up Duke Energy has a program to upgrade to LED street lighting.  The LED lighting is more expensive to purchase, but much more efficient consuming much less power. Duke Energy will convert them for no charge and possibly we may receive a lower power bill for the lighting.  Theft from automobiles seems to be occurring mostly in unlocked cars, locking your doors will lower your odds of being robbed.

VIII.Opening the floor to the audience, there are no issues, must be we're doing better.

IX.    Motion to adjourn passed by unanimous consent, next meeting March 16, 2016

X.Adjourn.